Frequently asked questions – FAQ
What is RODIN?
It is the University of Cádiz Repository of Teaching and Research Objects, whose purpose is to create an archive or digital deposit to store, preserve and disseminate the documentation resulting from the scientific, teaching and institutional activity of the UCA.
RODIN allows free access to the scientific and academic production generated by the University of Cádiz, the preservation of the intellectual production of the scientific community, the dissemination of the work developed by teachers and researchers, and the control and organization of academic production.
What are our goals?
Within the increasingly widespread international movement to allow open access to scientific literature, and to the results of research generated with public funds, the Repository of the University of Cádiz aims to:
- Incorporate the scientific, teaching and institutional documentation generated by UCA researchers and units
- Ensure its preservation, organization and free access, guaranteeing the recognition of copyright
- Increase its visibility and diffusion within the scientific community
What advantages does it have for the authors?
RODIN offers the possibility of increasing the visibility of your publications, which increases the impact and therefore the number of citations to your works. What’s more:
- Allows the preservation of deposited works
- Assign a unique and persistent url (HANDLE) to the job, ensuring permanent access and safe citing
- It makes it possible to comply with national and international policies regarding the obligation to deposit in open access the publications resulting from research financed with public funds
- The deposit process in RODIN offers the possibility of granting a Creative Commons license to the deposited works
- Provides access to statistical data on inquiries and downloads of jobs
What documents does RODIN contain?
The University of Cádiz Repository may contain the following types of documents organized in Communities and Collections:
- Scientific documents: journal articles (preprints, postprints, final versions), contributions to Congresses, technical reports, doctoral theses
- Teaching material: learning objects, OCW courses
- Academic projects: TFG, TFM, End-of-Degree Projects
- Magazines edited by the University
- Bibliographic heritage
- Institutional documentation
How is RODIN organized?
The Repository organizes its content into the following communities and collections:
- Scientific production: documents generated by the professors and researchers of the University of Cádiz in their research work: scientific articles; book chapters, contributions to Seminar or Congress, Thesis, etc.
- Teaching production: teaching materials and learning objects elaborated by the professors and researchers of the University of Cádiz as support to the teaching work. Includes monographs, learning objects and university teaching materials included in the OpenCourseWare platform
- Magazines and journals edited by the University: articles from the Magazines edited by the University of Cádiz
- Academic projects: TFG, TFM and End-of-degree Projects
- Institutional production: memoirs, academic events, etc.
- Bibliographic heritage: bibliographic and documentary heritage of the University of Cádiz formed by a collection of books on scientific, technical and humanistic subjects published between the 16th and 19th centuries accessible to full text
- CEI-MAR Campus of Excellence: scientific and academic work associated with the Campus of International Excellence of the Sea coordinated by the University of Cádiz
Additionally, RODIN content can be searched by:
- Departments: documents generated by members of the University of Cádiz Departments
- Research Groups: documents generated by the University of Cádiz Research Groups.
- Research Institutes: documents generated by the University of Cádiz Research Institutes.
What if the collection of my Research Group, Degree or Master does not exist?
The collections corresponding to Research Groups are created on demand, upon request by the director of the Group to the administration of the Repository (email@example.com). The Bachelor or Master collections are created by the RODIN administration.
In general, if the collection corresponding to your deposit does not exist, contact the RODIN administration to request its creation.
How are deposited works disseminated?
RODIN is registered in the most prestigious collectors and general repositories directories at the national level (RECOLECTA, Hispana, TDR, etc.) and internationallyl (DRIVER, Oaister/OCLC, DART-Europe, Google Académico, etc.), directories such as ROAR, OPENDOAR, etc, which increases the visibility and impact of documents and their authors.
In order to be collected (allow the metadata of a repository to be collected by another repository or a collector) it is necessary to comply with its guidelines, adapting and implementing the necessary protocols and technical recommendations, such as OAI-PMH (Open Archives Initiative – Protocol for Metadata Harvesting), DRIVER (Digital Repository Infrastructure Vision for European Research), etc. Like other Spanish institutional repositories, RODIN is part of the national network of repositories of the RECOLECTA platform, thus complying with national and international interoperability standards
How can I know statistics of my documents deposited in RODIN?
RODIN offers individual statistics for each document by accessing the option See statistics once within the document record. It offers the number of visits and monthly and total downloads, as well as the countries and cities from which it has been accessed.
In addition, you can consult the general monthly and annual usage statistics of the UCA Repository, as well as the most visited documents.
Who can deposit files in RODIN?
To deposit a document in RODIN it is necessary to be an authorized user of the University of Cádiz.
- Teaching and Research Staff and Administration and Services Staff of the UCA (Personal Docente e Investigador y Personal de Administración y Servicios de la UCA -PAS) can deposit in RODIN by accessing the Repository with their university identification keys, without prior registration, from the Access My Account option.
- UCA students authors of academic works, requesting self-archiving permissions to firstname.lastname@example.org once registered. To register, they must access the Create account option and complete the form.
How can I deposit my files?
The author himself can self-deposit his teaching materials, scientific articles, theses, final degree projects, etc. Once you have uploaded your documents to the Repository, they will be validated by an administrator who will approve their publication in RODIN.
To deposity a document in RODIN it is necessary to be an authorized user of the Universitof Cádiz. Additionally, you must have permissions on the collection in which you want to place your submission. By default, you will have authorization for the main collections, but if you need to deposit in another collection, or want to request the creation of a new one, you should contact the administrator by email at email@example.com.
What is the deposit or self-depositing procedure?
The deposit procedure consists of the following steps:
- Access from the “Access My Account” option and identify yourself by the corresponding access method
- Select the submissions/ Deposits option
- Select the collection to which the new deposit is to be assigned
- Describe the document in a way that allows its identification
- Attach the corresponding file
- Review submission details
- Assign a Creative Commons license (optional)
- Accept the UCA’s non-exclusive distribution license
The author will receive an email when the validation of the deposit by the Library has been carried out, which implies the publication of the document in RODIN. At the same time, you will be informed of the persistent link (handle) corresponding to the deposit.
What if the collection in which I am interested in depositing does not appear?
If you are a PAS or PDI of the UCA and the collection in which you wish to deposit does not appear when selecting submissions/ Deposits, contact firstname.lastname@example.org to be authorized to deposit in said collection.
If you are a student at the UCA, you must first register and then send an email to email@example.com to be authorized to deposit in the collection of academic works that interests you.
Can unpublished and published works be deposited?
In RODIN you can deposit both unpublished and published works. Therefore, before depositing a document, you must take into account:
- Unpublished works: In this case, the author retains the rights to exploit his work and can deposit it in RODIN in a non-exclusive way, being able to make the subsequent use of his work that he deems appropriate.
- Published works: Before publishing an already published work in open access, the author must know the conditions of transfer of the exploitation rights of his work and the self-archiving policy of the publisher. Although most publishers allow archiving of pre-print (the draft of the text to be published before peer review) it is recommended to consult the publisher’s policy.
In case the author does not know under what conditions he has transferred his exploitation rights (reproduction, distribution or public communication) to a publisher, he can consult the acceptance sheet of the publication rules or the transfer of rights sheet, in the case of journals or conferences, or the publishing contract in the case of monographs.
If you do not have this information, you can consult the Sherpa / Romeo database, where the copyright policies of the main international scientific-technical commercial publishers have been analyzed; o Dulcinea for Spanish publishers.
How can I check the editorial policies?
Authors must take into account the intellectual property policies and embargoes imposed by the publisher in which their work is to be published. You should check which versions can be published open. In the case of journals, this information can be consulted in the existing directories for it, such as Sherpa / Romeo for international magazines, and Dulcinea for Spanish Journals.
Can I deposit my document in more than one collection?
No, it can only be deposited in a collection (for example, Scientific Articles or Book Chapters) but the Repository administration is in charge of relating that document so that it also appears in the corresponding collection of the Department to which the author belongs. In the same way as with the Research Groups.
Are UCA authors requiered to deposit their publications in RODIN?
By virtue of the legislation in force in Spain, Law 14/2011 on Science, Technology and Innovation, in article 37 provides for the dissemination through repositories of the publications resulting from research projects financed with funds from the Budgets Generals of the State.
Likewise, Royal Decree 99/2011 establishes the dissemination of approved theses through institutional open access repositories, for which the University itself is responsible, which, in the case of the UCA, is regulated in Regulation UCA / CG06 / 2012.
At European level, the Horizon 2020 program is currently in force, which establishes mandatory open access to scientific publications for all scientific publications resulting from projects originating from said program.
How can I deposit my Bachelor thesis (TFG) or Master’s Project (TFM) in RODIN?
To deposit your final Bachelor thesis or Master’s Project in RODIN, by virtue of the Framework Regulation UCA / CG07 / 2012, of July 13, 2012, (BOUCA No. 148), (article 7.3), which establishes that “The works evaluated positively with a score of 9 or higher will deserve the incorporation of the copy in digital format to the Institutional Repository, with open access.”, It is necessary to follow the following steps:
- Create a user account
- Request self-archiving permissions
- Access your personal account through the option Login through RODIN account
- Self-deposit the thesis document
- Accredit the required gradeto be able to deposit your work in RODIN
More information on Self-depositing TFG/TFM in RODIN
How can I deposit my doctoral thesis in RODIN?
To deposit in RODIN your thesis, once approved, mandatory by virtue of Royal Decree 99/2011, of January 28, 2011 (BOE 02-10-2011), which regulates official doctoral studies (article 14.5) , it is necessary to create a user account, request self-depositing permissions and access your personal account through the option Login through RODIN account to perform the self-depositing of the thesis. Depositing your thesis in RODIN does not imply its publication or assign an ISBN.
More information on Self-depositing TFG/TFM in RODIN
If you wish to deposit your already published thesis so that it is available in open access through RODIN, and to achieve a considerable increase in its visibility and therefore its impact, contact firstname.lastname@example.org.
The theses deposited in our repository are accessible through various specific collectors such as TDR (Tesis Doctorales en Red), DART-Europe E-Theses Portal y OATD (Open Access Theses and Dissertations), as well as other national and international collectors.
Intellectual Property, Copyright and Open Access
What is open access?
Open Access is an international movement whose objective is to make the results of scientific research that has been financed with public funds accessible through the internet to everyone, without any type of barrier or restriction. It has to do not only with free, online and free access to publications but also with copyright over it. The Open Archives Initiative (OAI) develops and promotes interoperability standards that facilitate the dissemination, exchange and access to heterogeneous collections of scientific and academic documents.
By “open access” to scientific literature is understood its free availability on the public Internet, which allows any user to read, download, copy, distribute, print, search or add a link to the full text of these articles, track them for indexing , incorporate them as data in software, or use them for any other purpose that is legal, without financial, legal or technical barriers, apart from those that are inseparable from access to the Internet itself. The only limitation on the use of the document is imposed by the moral rights of the author, since the author maintains control over the integrity of his works and the right to be properly recognized and cited.
What is copyright?
Copyright is a set of legal norms and principles that affirm the moral and economic rights that the law grants to authors for the sole fact of creating a literary, artistic, musical, scientific or educational work, whether it is published or unpublished. .
Moral rights grant the author the right to be recognized as such and to the integrity of his work, and are non-transferable. However, the exploitation rights (reproduction, distribution, public communication and transformation) can be assigned to third parties as is the case with published works.
In Anglo-Saxon law, the notion of copyright is used (literally translated as “copy right”), which generally includes the patrimonial part of copyright (economic rights). A work passes into the public domain when the economic rights have expired. Once the period established from the death of the author has passed, said work can be used freely, respecting moral rights.
Spanish legislation on intellectual property is Ley 23/2006, July 7th, which modifies the revised text of the Intellectual Property Law, approved by Royal Legislative Decree 1/1996, of April 12th.
How does open access affect intellectual property?
When an author deposits his documents in RODIN, he retains all his intellectual property rights, and therefore he is free to use the deposited contents for the purposes he deems appropriate (deposit them in other repositories, post the documents on personal websites, publish them in magazines … ). Depositing documents in RODIN is not an alternative to the traditional publication system but rather a complement for the dissemination of knowledge, and the preservation of the institution’s scientific production.
At the time of depositing in RODIN, the author can assign a Creative Commons license to his work, which further guarantees that his copyright is protected.
What are Creative Commons licenses?
A Creative Commoms license is a recommended contract model to put information in a free consultation regime on the Web, facilitating the use, and at the same time safeguarding the attribution of the work to the author and preventing a possible commercial use without permission. This license clearly indicates to the person who uses the information, what permissions are available from the author.
Creative Commons is an international non-profit organization that has developed six licenses, based on four basic conditions:
- Attribution: In any exploitation of the work authorized by the license, it will be necessary to acknowledge the authorship.
- Non-commercial: The exploitation of the work is limited to non-commercial uses.
- No Derivate Works: The authorization to exploit the work does not include the transformation to create a derivative work.
- Share alike: The authorized exploitation includes the creation of derivative works as long as they maintain the same license when disclosed
RODIN recommends the Attribution – Noncommercial – No Derivative Work license, by which the author allows the work to be copied, reproduced, distributed and publicly communicated, as long as the original author is cited and acknowledged. However, it is not allowed to generate a derivative work from it or use it for commercial purposes.
Assigning this license to the works deposited in RODIN is optional.
What is the UCA non-exclusive distribution license in RODIN?
It is the contract between the author and the University of Cádiz allowing the UCA to distribute and preserve his work (the author continues to retain his copyright). It specifies:
- “The Author assigns to the UNIVERSITY during the period of validity of this agreement, free of charge and exclusively for research and teaching purposes, the rights of reproduction, public communication and transformation of Digital Works.”
- “The ownership of the moral rights and exploitation of intellectual property over the Digital Works belongs and will continue to belong to the Author.”
Assigning this license to the works deposited in RODIN is not optional. If it is not accepted, the deposit of the work is not completed.
As it is a non-exclusive license, the author is free to use the deposited content for the purposes he deems appropriate.
Is Handle the same as DOI?
Both the DOI and HANDLE systems are types of persistent identifiers whose objective is to redirect documents, even if they have changed their location on the network (URL change), which allows guaranteeing the correct citation of this type of works.
he Handle system, which allows the assignment of persistent identifiers to information resources or digital objects, is developed by CNRI (Corporation for National Research Initiatives), and is the system used by RODIN, the UCA Repository to persistently identify each one of the items and documents it contains, since it is the one assigned by DSpace, the software on which RODIN is developed.
In the following example: https://rodin.uca.es/handle/10498/20275 the prefix would be 10498, which corresponds to RODIN as producer of handles, and the suffix would be 20275, which indicates the specific document within RODIN.
For its part, the DOI system is the most widespread among commercial publishers and magazines when it comes to assigning persistent identifiers to their digital works. It has the same function and structure as the HANDLE (producer prefix + suffix corresponding to the document) but it cannot be assigned to documents deposited in RODIN for the reasons stated.
What does the Ley 14/2011 on Science, Technology and Innovation mean?
The Ley 14/2011 n Science, Technology and Innovation refers in its article 37 to the development of repositories of open access to the publications of research staff whose research activity is financed mainly with public funds.
Specifically, article 37.2 says “Research personnel whose research activity is financed mainly with funds from the General State Budgets will publish a digital version of the final version of the contents that have been accepted for publication in serial or periodic research publications, as soon as possible, but no later than twelve months after the official date of publication. ” And article 37.3 specifies “The electronic version will be made public in open access repositories recognized in the field of knowledge in which the research has been developed, or in institutional open access repositories.”
What does Royal Decree 99/2011 establish in relation to thesis?
The Real Decreto 99/2011, of January 28th, which regulates the official doctoral teachings, mentions in article 14.5 that “once the doctoral thesis is approved, the university will take care of its file in electronic format open in an institutional repository”, establishing the responsibility of universities in the dissemination of approved theses through their institutional open access repositories.
At the University of Cádiz, Regulation UCA / CG06 / 2012, of June 27, 2012, which regulates the organization of doctoral studies at the University of Cádiz, in article 34.1 says: “The University of Cádiz, Through the Library Service, it will be in charge of filing the thesis in open electronic format in its Institutional Repository. ”
What does the University of Cádiz regulate regarding open access to TFG and TFM?
The Framework Regulation UCA / CG07 / 2012, of July 13, 2012, of TFG and TFM’s of the University of Cádiz, in its article 7.3 says: “The works evaluated positively with a qualification of 9 or higher will deserve the incorporation of the copy in digital format to the Institutional Repository, with open access. ”
What does the University of Cádiz foresee in relation to research activity and RODIN?
The University of Cádiz, through its Own Research and Transfer Plan 2015, which aims to promote the research and transfer activities developed at the UCA, among the requirements for their application, requires applicants to accredit at least one of the following aspects: having an updated profile in one of the following spaces: ResearcherID, Google Scholar, Research Gate, Academia.edu, ORCID, or any other authorized by CI-UCA; or, have their publications from the last five years uploaded to the RODIN repository, justifying those titles that, due to editorial rights, cannot be deposited in an open access repository.
What does the Horizon 2020 program establish regarding open access to scientific production?
As established by the European Commission, open access to scientific publications is mandatory for all scientific publications resulting from projects from the Horizon 2020 program, the new European Framework Program for Research and Innovation 2014-2020, which includes previous programs, among them on 7PM. Articles must be accessible in open access in a repository within six months after their original publication. In the case of the social sciences and humanities, the term will be twelve months (Guidelines for Open Access to Scientific Publications and Research Data).
In addition, it has launched a pilot program to put publicly funded research data into open access, applicable to beneficiaries of projects funded or co-funded under the Horizon 2020 program.
Likewise, the projects must have the objective of depositing the research data, which will be necessary to validate the results presented in the deposited scientific publications (known as “underlying data”). (Guidelines on Data Management in Horizon 2020).